Printing to a Windows printer

To print to a Windows printer, you need to route jobs into the spool from other programs and define a Windows printer to route jobs from the spool to a specific Windows printer. Complete the following steps to print to a Windows printer.

To add a Windows printer, you must be a member of the Administrators group.

See also:


Defining a Windows printer

Complete the following steps to define a Windows printer. If the printer is on the network, follow the steps in the Connecting to a network printer topic.

  1. Open the Windows Add Printer Wizard.

  2. Select to define a local printer. Click Next.

  3. Create a new port selecting the appropriate Windows port.

  4. Enter the Port name. Click OK.

When you name ports, include the port type and number in the name so you can easily identify the ports later. If you want all the Barr ports to be grouped together in the ports list, include Barr as the first word of each port name.

  1. Depending on the port you choose, a configuration dialog box appears. Configure the desired port and click OK.

  2.  If it’s not already closed, close the Printer Ports dialog box. The new port displays in the port list. Click Next.

  3. Select your printer’s manufacturer from the Manufacturers list and the printer model from the Printers list. Click Next. If the manufacturer is not in the list, you need to install the driver.

  4.  Enter the Printer name as you want it to appear in the Windows Printers folder. Choose whether or not to use this printer as your default printer (for example, printing from other programs or printing sample banners). Click Next.

  5. Choose whether or not this printer will be shared with other network users, and then click Next. If this printer will be shared, you will need to type a share name.

To set up a printer for sharing, the printer and users who will access it must be in the same domain. You must assign corresponding printer permissions from the Security tab of the shared printer’s Properties dialog box.

  1. Choose whether or not to print a test page. Click Finish. The new Windows printer displays in the Printers folder. To define another printer, open the Printers folder and select Add Printers.

  2. If you defined a printer that uses AFP data, you might need to configure the device driver settings.

  1. Right-click the printer.

  2. From the printer Properties dialog box, select the Device Settings tab.

  3. Select the appropriate settings and click OK.

Defining a spool printer

The options you specify for a spool printer affect all documents you send to it.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, click Add. The Printer Properties dialog box displays.

    Printer Properties Dialog Box

  3. In the Name box, enter a printer name. The printer name cannot contain a backslash '\'. This name displays in the Spool Window’s printer list and is called the spool printer.

  4. Under Physical printer, select Existing. From the drop-down list, select the Windows printer to associate with the spool printer. The spool documents will be routed to this physical device.

  5. Click Banners to select the header and trailer files and how they will be applied to print jobs (optional). The Banner Options dialog box displays.

  6. Click Overlays to setup overlays and configure how they will be applied to print jobs (optional). The Overlay Options dialog box displays.

  7. Click Advanced to specify advanced printer options. The Advanced Printer Options dialog box displays. Review the following table to select the required and desired options.

    Advanced Printer Options Dialog Box

Options

Required

Optional

Don't Use

Printer initialization files

 

X

 

Page layout

 

X

 

Code page

 

 

Ignored

If FCB is not found, use default FCB named 'STD'

 

X

 

Printer in Disabled state at startup

 

X

 

Printer can be hidden

 

X

 

Printer does not check jobs for valid data type

 

X

 

Bypass the Windows spooler

 

 

X

Special: Pass data to printer without conversion

 

 

X

Special: Pass the archive format to LPR port

 

 

X

Special: Printer uses transform

 

X

 

  1. Close  the Configuration Utility.