Barr EOM
Barr EOM includes the following features and benefits.
Barr EOM input counts mainframes, network folders, email, Web uploads, and all Windows applications among its source options. Barr EOM provides one point of control for your entire document workflow. With such control, you can use powerful features related to routing, scheduling, security, business rules, and automation; Barr EOM then uses these features for all of your document distribution processes. No matter where your documents originate, receiving them into Barr EOM occurs seamlessly. Regardless of source, Barr EOM receives all available document properties (page count, document or file name and type, file size, user name and other statistics and attributes), and uses them to determine that document’s path through the system.
As documents arrive into Barr EOM, all of their properties are logged. Depending on the business rules that you configure you can decide, through our intuitive user interface, to which output device or destination a file should be sent. The print spool interface gives you complete control over the printing and routing of documents. You can then direct files from any of the many input sources to a variety of destinations, to predefined destinations for your output based on the same business rules, or both a variety of and predefined destinations.
Barr EOM assures the security of your documents while giving you the freedom to hold, redirect, duplicate, split, merge, enhance, or edit them as necessary. The way documents are handled can be predefined so that each time that Barr EOM is notified that a particular document is coming into the system, it will automatically perform the tasks you define.
The entire process is easily set up with the graphical rules builder. The interface used to create rules is second to none in terms of ease of use, flexibility, available options, logic flow, and functionality.
Often, the format in which the document originated is not compatible with the format required by the destination device. Changes to the document might be necessary, yet the application where it originated cannot be easily modified. Barr EOM includes comprehensive support for converting and repurposing such documents. For example, Barr EOM can:
Separate, split, merge, or filter individual documents or batches of documents.
Classify and index information inside documents.
Rotate misaligned pages and change page sizes.
Burst large documents based on fields inside the documents (for example, zip codes).
Merge several documents into one.
Filter documents or individual pages according to predefined criteria.
Add or delete text, barcodes, overlays, and images.
Change page sizes and reposition page content.
Provide conversions for AFP, IPDS, Xerox Metacode and LCDS, PCL, Postscript, PDF, TIFF, and more.
Once document handling activities are complete, documents are ready to be routed to any number of destination types. For each defined printer, Barr EOM logs all possible capabilities — everything from color to toner to paper levels. Even the number of documents waiting to be printed can be selected as a routing criterion to send a document to a printer that is not as busy.
Multiple user interfaces were built to fit your needs. The ability to access Barr EOM from your desktop, the Web, or even the control panel on your enabled printers makes it the most versatile system you’ll ever find. There are no add-on products to buy, no new configurations to implement and manage, and no programming changes to your existing applications. Just install it and you’re ready to use the built-in features.
Barr EOM is server-based and accessible from numerous clients. It includes .Net, Web, and embedded user interfaces that can monitor all sources, documents, document management activities, and destinations. Users can safely customize their own views while administrators can insure that user security is enforced regardless of the user interface selected.
Barr EOM offers an unparalleled view of your print infrastructure including desktop, network, and production print devices. It all starts with the automatic discovery process, which finds and creates a complete profile of all of the printers on your network. With the tree view and the advanced grouping, filtering, and searching capabilities, you can find any device in just seconds, even if there are thousands of them.
Using the drag-and-drop feature, you can instantly move any of the documents to another device, while the security model gives you complete control over what can be printed on each printer and by whom.
Barr EOM features several types of failover printing with devices or groups of printers that back each other up. By checking the status of the primary output device, Barr EOM can automatically reroute output to an alternate device and, if desired, notify the user of the change in destination.
You can use Barr EOM to configure groups of printers that support load balancing by determining the best device to print to in each printer group. Barr EOM then notifies the user where the report will print out. The result is a more even workload among devices. It can also help eliminate underutilized printers on your network.
Rather than sending a document directly to a destination device, Barr EOM can secure the document and allow it to be picked up at any printer. Barr EOM can receive a document, notify the user that it has arrived, and wait for the user to log in at any printer to retrieve it.
Administrators can set rules for security at many different levels using the Barr EOM integrated security layer. Access can be limited for any device or user interface depending on the rules defined. Rules for workflow management can also be tailored so that users can manipulate only queues and jobs for which they are authorized.
Based upon the login credentials for each user, restrictions and permissions can be granted and revoked for configuration changes to objects, data conversions, viewing, and printing, monitoring jobs, deleting, and reprinting documents. Security can also be set-up to monitor certain user activities. Any action denied due to insufficient policies may be logged and reviewed by the administrator.
Barr EOM provides an extensive audit trail of every activity. Every file that passes through Barr EOM, every device event, and every click by a user is logged and traceable. You can report on who printed what; when and where documents were printed (or reprinted); and even see what all of that printing cost you for billing or charge-back purposes. You can even use Barr EOM to find out how many times a printer jammed, or which process was started at a particular time.
Implementation of the Barr EOM audit and accounting functions does not require any alteration of your networks or the addition of a dedicated print server. Barr EOM can recognize whether a job contains color and apply the appropriate charge for such usage.
Barr EOM can tell you what your employees are printing, where they’re sending their print jobs, and when they are using the premium features of your output devices. Barr EOM logs all of this information in its database so that you can then summarize this information by employee, device, and location for analysis purposes.
With Barr EOM, your help desk can be alerted to output device issues before users even know they exist. Our proactive device-management platform monitors all output devices for errors and sends immediate notifications when they occur. In addition, your support staff can use Barr EOM to manage any output device, printers, and the documents waiting in their queues, all within the same user interface.
One of the key features of Barr EOM is the ability to provide insight into your company’s document output infrastructure through its various reports. There are two main ways in which Barr EOM provides reporting:
You can build your own reports using the data available in the EOM database.
If you prefer a complete reporting solution, Barr EOM has a reporting module, which provides reports via the web and the Barr EOM Reports application. The Reports application includes a Report Designer that can be used by EOM administrators to edit the out-of-the-box reports or create new ones from templates.