Working with spool printers

From the Configuration Utility's Spool Printers tab, you define, modify, and remove spool printers. Spool printers are used only for outbound spool data. They route files from the Barr spool queue to a physical destination, such as a laser printer, an NJE or RJE host, or other locations on the LAN. The settings you specify for spool printers control the initial printer state at spool startup (whether all printers or individual printers will be stopped by default when you start the spool), forms overlay selection and processing, use of banners and trailers, and printer initialization files.

See also:


Adding spool printers

The options you specify for a spool printer affect all documents you send to it. In the following instructions, steps 1 through 4 are required, steps 5 and 6 are optional, and step 7 is only required if spool documents are in destination-ready format Data formatted for its ultimate destination. For example, if the data is intended for a printer, it becomes destination-ready when it gets converted to the format the intended printer requires. or are in AFP format.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, click Add. The Printer Properties dialog box displays.

    Printer Properties Dialog Box

  3. In the Name box, enter the printer name. This name displays in the Spool Window�s printer list and is called the spool printer. The printer name cannot contain a backslash '\'.

  4. Under Physical printer, select Existing or New.

  5. Select Existing to choose a printer from a list of defined Windows printers. If you are a member of the Administrators group and select a printer using a Barr port, you can click Modify Port to modify the port settings.

If you are not able to view network printers, the user who created the connections to the network printers might have been logged on to the wrong user account. When you create the network printers, you must be logged on to the same user account specified during installation. Once the printers are created, all users with valid user rights in the Barr Host Communications Suite can log on and the network printers will be available.

To add a printer, you must be a member of the Administrators group. If you are a member of the Printer Operators or Server Operators group or a Power User on a workstation, follow the steps for creating a printer manually.

  1. Click Banners to select the header and trailer files and specify how they will be applied to print jobs (optional). The Banner Options dialog box displays.

  2. Click Overlays to setup overlays and configure how they will be applied to print jobs (optional). The Overlay Options dialog box displays.

  3. Click Advanced. If spool documents are already in destination-ready format or are in AFP format, you must select the corresponding Special data handling option. The Advanced Printer Options dialog box displays.

    Advanced Printer Options Dialog Box

  1. Click OK.

Importing spool printers

Complete the following steps to import spool printers from a configuration file. The configuration file will contain spool printers, along with their associated physical printers and ports.

To import printers, you must be a member of the Administrators group.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, click Import. The Import Printer Configuration dialog box displays.

  3. Select the configuration file you want to import and then click Open. Configuration files will have a .bpc or .cfg extension.

A log file is created during the import. We recommend that you view the log file to verify that the import completed successfully. The log file is located in the \\BHCS\Log folder. The file name is PrinterConfig.log.

  1. We recommend that you select each spool printer you import and click Modify to verify your printer settings. The Printer Properties dialog box displays.

    Printer Properties Dialog Box

  2. Click Banners to display the Banner Options dialog box and Overlays to display the Overlay Options dialog box. From these dialog boxes, make sure any specified resource files (headers, trailers, or overlays) exist on the computer where the printers have been imported and are located in the appropriate folders. The files must be located in the path specified on the Resource Folders tab.

The resource file are not included in the printer configuration file.

  1. Click OK to close the Configuration Utility.

  2. Click Yes to restart the BARR SpoolCore service for changes to take effect.

Exporting spool printers

Complete the following steps to export spool printers to a configuration file. The configuration file can then be imported by another BARR/SPOOL, making it easy to share printers with multiple copies of the Spool Window.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, select the printers you would like to export and click Export. The Export Printer Configuration dialog box displays.

You can select multiple nonadjacent printers by clicking a single printer, and then holding down the CTRL key while you click other printers. You can select multiple adjacent printers by selecting a single printer, and then holding down the SHIFT key while you click the last printer.

  1. Navigate to the folder where you want to export the file, specify the file name, and then click Save. The file will contain the selected spool printers, along with their associated physical printers and ports. By default, the configuration file is named BarrPrinters.bpc and saved in the \\BHCS\Settings folder. By default, only Administrators have access rights to the default folder. If you are not an Administrator, navigate to another folder.

  1. Review the log file created during the export to verify that the export completed successfully. The log file is located in the \\BHCS\Log folder. The file name is PrinterConfig.log.

  2. Click OK to close the Configuration Utility.

Selecting advanced spool printer options

You can select a printer initialization file, page layout, code page, and other options from the Advanced Printer Options dialog box. This dialog box displays when you add or modify a printer from the Configuration Utility's Spool Printers tab.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, click Add or Modify. The Printer Properties dialog box displays.

You can now open a spool printer directly from the Spool Window. Right-click the spool printer and select Configure. The Configuration Utility will display with the selected printer open for editing. The spool printer must be in the Disabled state and you must have the Configure - Printer and Disk Settings user access right.

  1. Under Options, click Advanced. The Advanced Printer Options dialog box displays.

    Advanced Printer Options Dialog Box

  2. Add printer initialization files.

  3. If necessary, under Field selection specify the header field whose value will determine the specifications of the Page layout. If a field is not specified, or the field does not match a Page Layout, then the layout with the name "<default>" is used.

  1. Select a code page. For more information, refer to the Advanced Printer Options dialog box topic.

  2. Select general options. For more information, refer to the Advanced Printer Options dialog box topic.

If spool documents are already in destination-ready format or are in AFP format, you must select the corresponding Special data handling option from the Advanced Printer Options dialog box.

Removing spool printers

Complete the following steps to delete a spool printer.

If you are a member of the Administrators group, you can remove the physical printer as well as the spool printer. If you are not a member of the Administrators group, only the spool printer will be removed.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, select a printer, and then click Remove.

  3. A dialog box displays confirming the deletion. From this dialog you can also select to delete the physical printer associated with the spool printer. Click Yes to delete both the spool printer and the associated physical printer. Click No to only delete the spool printer. Click Cancel to cancel the deletion.

Before you delete printers, all printers in the Spool Window must be Disabled.

Viewing or modifying spool printer properties

To view or modify a spool printer's properties, complete the following steps.

  1. Open the Printer Properties dialog box using one of the following methods.

  2. Right-click the printer in the Spool Window and select Configure. To access this option, the printer must be disabled and you must have the Configure - Printer and Disk Settings user access right.

  3. Open the Configuration Utility. From the Spool Printers tab, select the spool printer, and then click Modify.

  1. Modify the printer settings as needed.

    Printer Properties Dialog Box

  1. If you are a member of the Administrators group and you are modifying a printer that uses a Barr port, you can click Modify Port to modify the port settings.

  2. To modify the header and trailer files, click Banners. The Banner Options dialog box displays.

  3. To modify overlays, click Overlays. The Overlay Options dialog box displays.

  4. To modify the advanced options, click Advanced. The Advanced Printer Options dialog box displays.

  1. Click OK.

Starting all spool printers at spool startup

You can set all printers to start each time you start the spool. All printers that have an initial state of Ready will begin printing immediately at software startup.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, clear the check box for Stop all printers at spool startup.

  3. Select the printer you want to start in the Ready state and click Modify. The Printer Properties dialog box displays.

  4. Under Options, click Advanced. The Advanced Printer Options dialog box displays.

  5. Clear the check box for Printer in Disabled state at startup.

  6. Restart the BARR SpoolCore service so your change will take effect.

Stopping all spool printers at spool startup

You can set all printers to be stopped at spool startup. When printers are stopped, an image displays in the activity indicator column to the left of each printer's name. Stopped mode does not affect the printer state field.

Starting the spool with all printers stopped gives the operator time to set printer criteria and document and printer states at software startup, before files can begin printing.

If you want to stop spool operation for a short time, you can enable Stops All Printers mode before stopping the BARR SpoolCore service. This prevents files from printing or being routed if a Barr software process inadvertently starts the BARR SpoolCore service. (The BARR SpoolCore service can be started automatically at computer startup, automatically by BARR/SPOOL components, or manually by users.)

Stopping the spool printers does not prevent documents from being received. It only prevents them from leaving the spool.

Do not configure stopped mode for software startup if you want the software to start while unattended. During unattended operation, nothing will print until an operator intervenes.

Complete the following steps to start the software with all spool printers stopped.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, select Stop all printers at spool startup.

  3. Click OK.

  4. Restart the BARR SpoolCore service so your change will take effect.

Selecting the FCB file name

You can choose to extract the FCB file name from the FCB name field, NDHGFCB, or the form name field, NDHGFORM. Complete the following steps to select what field will be used.

The Select FCB using option is a global setting that affects all spool printers.

  1. Open the Configuration Utility.

  2. From the Spool Printers tab, next to Select FCB using, select FCB name or Form name. By default, FCB name is selected. Barr DOS upgrades should select Form name.

  1. Click OK.

  2. Restart the BARR SpoolCore service so your change will take effect.

Disabling individual spool printers at spool startup

You can set the initial state of each spool printer for spool startup. By default, spool printers start in the Ready state, able to route documents that have matching criteria. You can configure individual spool printers to start in the Disabled state, so that they require operator action to begin printing.

  1. Open the Printer Properties dialog box using one of the following methods.

  2. Right-click the printer in the Spool Window and select Configure. To access this option, the printer must be disabled and you must have the Configure - Printer and Disk Settings user access right.

  3. Open the Configuration Utility. From the Spool Printers tab, select the spool printer, and then click Modify.

  1. Under Options, click Advanced. The Advanced Printer Options dialog box displays.

  2. Under Options, select Printer in Disabled state at startup.

  3. Click OK twice.

Hiding spool printers

Complete the following steps to allow spool printers to be hidden from the Spool Window. To perform these steps, you must be assigned the Printer - Show All user access right.

  1. Open the Printer Properties dialog box using one of the following methods.

  2. Right-click the printer in the Spool Window and select Configure. To access this option, the printer must be disabled and you must have the Configure - Printer and Disk Settings user access right.

  3. Open the Configuration Utility. From the Spool Printers tab, select the spool printer, and then click Modify.

  1. Under Options, click Advanced. The Advanced Printer Options dialog box displays.

  2. Under Options, select Printer can be hidden.

  3. Click OK twice.

  4. Show or hide the printers from the Spool Window.