Complete the following steps to configure the Document Library destination.
Documents routed to this destination will be sent to the Library application
using the assigned library profile settings.
From the Destinations tree,
right-click the Document Library
destination and click Configure.
The document library destination is created by default during software
installation.
If necessary you can modify
the destination Name and enter
Comments and a Location.
To change the large destination
image that displays, click Select Image
and choose the appropriate image file (.bmp, jpg, or png). The selected
image will be compressed and scaled to 96x96 pixels. Changing this image
will not change the smaller image that displays or the image that displays
in the destination tree. To change the image back to the default, click
Reset Image.
From the Library
settings tab, choose the appropriate Library
profile. This profile contains all of the settings needed to properly
“file” the document. All documents sent to the library destination will
be assigned the selected profile. Note, if you route the document using
a business rule with a library
profile assigned, the business rule library profile will be used.
Select the appropriate library profile from the list or
click the Browse button to display the Manage
Document Library Profiles dialog box. From this dialog box, you can
create, modify, and remove library profiles. Complete the following steps
to configure a library profile.
Determine
where documents will be placed in the library. You must first click the
Base folder Browse button to select
an existing folder. If desired, you can then specify one or more Dynamic folder levels tobe placed under the selected Base
folder. To create dynamic folders, click Add
and enter a folder name. The folder name can consist of text and one or
more document properties. To insert document properties, right-click in
the text box and select Insert Document
Property. Some example document properties are date/time, document
name, data type, and so on. Once you have entered the folder name, click
OK.
You can add, edit, and remove folders, and change the
folder order using the buttons next to the box. Each level added becomes
a sub folder of the folder above it in the list.
Choose
if you want to Send email notification
upon filing. If you want to send an email notification when a document
is sent to the library, select the check box and click Email.
Configure the email setting on the Send
Email dialog box.
Specify
the file store for documents sent to the library. You can choose to leave
them in their current file store or move them to a specified file store.
In
the Purge documents box, specify
how long documents should stay in the library before they are deleted.
From the More
settings tab, configure the following configuration options that available
to all destination types.
Enter the Cost
per page for black and white and color documents. Use the spin
boxes to select the printing cost.
In the Printer
family list, click the appropriate printer family. You can also
click New to create a new profile
from the Printer Family
Profile dialog box. Printer families are used to configure commands
for print languages and map them to destinations based on their capabilities.
You can click Edit to edit the
selected profile or click Manage
to display the Manage
Printer Family Profiles dialog box which lists all of the defined
profiles. When managing profiles, you can create, import, and export profiles,
as well as manage all existing profiles.
In the Output
process list, click the appropriate process. You can also click
New to create a new profile from
the Process Designer
window. Output processes can be created to impact documents as they
are being sent to a destination. The processes contain a set of actions
which could be used for search and replace, setting finishing options,
editing PJL commands, inserting overlays, and so on. You can click Edit to edit the selected profile or
click Manage to display the Manage Output Process
Profiles dialog box which lists all of the defined profiles. When
managing profiles, you can create, import, and export profiles, as well
as manage all existing profiles.
Select Override output
process assigned to document if you want to use the selected destination
output process rather than the output process assigned to the document.
In the Failover
profile list, click the appropriate failover profile. You can also
click New to create a new profile
from the Failover Profile dialog
box. Failover profiles specify what should happen to documents when
they are sent to inaccessible destinations (they are not able to receive
documents). You can configure what will happen if an error occurs before
connecting, while connecting, or while transmitting. You can select how
many times to retry a document, determine what should happen if all of
the retries fail, and when to place the document in an error state. You
can click Edit to edit the selected
profile or click Manage to display
the Manage Failover
Profiles dialog box which lists all of the defined profiles. When
managing profiles, you can create, import, and export profiles, as well
as manage all existing profiles.
Select Override failover
profile assigned to document if you want to use the selected destination
failover profile rather than the failover profile assigned to the document.
From the Error
handling tab, configure the error handling options as necessary. These
options are available for all destinations.
Use the check boxes to
determine which of the following conditions should disable the destination.
Destination does
not respond
Destination rejects
connection
Error occurs during
document transfer
Destination reports
SNMP Red status
Destination reports
SNMP Yellow status
Choose if you want to Query SNMP status on error. Selecting
this option causes SNMP to query the physical device when a document changes
to an error state. This will provide information on the devices current
status.
Choose the Default
failover destination. This specifies what should happen to documents
when they are sent to inaccessible destinations (they are not able to
receive documents). You can choose to route the documents to a destination
group or specific destination. The parent group where the destination
currently resides is selected by default.
Click OK.
The library destination is configured and ready to receive documents.
You can route documents to the library using
one of the following methods:
You can route documents to the library using
one of the following methods: